Absence from School

If your child will be absent from school, you must inform the College’s Attendance Team as soon as possible. Please follow the steps below to submit an absence notification to the College.

Any absence notifications must be made to the Attendance Team to ensure our records are correct. Please do not email teaching staff directly to advise of student absences, including medical reasons for absence. 

SMS Absence Notifications

If a student has not arrived by 8:50am to be marked present in Pastoral Care, parents/guardians will receive an SMS message from the College, and the student's attendance will be marked as Absent — Unexplained in Compass. We request that families use the link within the SMS to provide details of their child's absence. Families may also email our Attendance Team to explain their child's leave if further detail is required.

Whole Day Absences

If your child will be absent for a full school day, please enter this via Compass, along with a reason for the absence. 

You can also send this information to xcc-absences@lism.catholic.edu.au if you are unable to advise us using Compass.   

Partial Absences

If your child will be absent for part of a school day (e.g. late arrival or early departure), please email xcc-absences@lism.catholic.edu.au. You can also phone us on 6618 0180.  Please advise us as early as possible. 

Please do not enter this as a Partial Absence in Compass. Unfortunately, doing so will cause discrepancies with our attendance records.

Please note that we no longer accept handwritten notes for partial absences. 

Late Arrival:

If your child is arriving late to school, please ensure they sign in via College Reception to receive an Arrival Pass. From here, they will be directed to their class.

Early Departure:

Please email xcc-absences@lism.catholic.edu.au as early as possible. An Exit Pass will be generated for your child in advance so they are able to leave class. Please collect your child from College Reception. 

By providing us with plenty of notice, we can minimise disruption to classes and to the learning environment of our other students. We appreciate your support in this.

Students Driving

If a senior student is driving themselves to and from school and is arriving late or leaving early, you must notify the College by email only. Please email xcc-absences@lism.catholic.edu.au. 

If a senior student wishes to leave early and no notification has been received, parents will be phoned. We cannot let a student leave the premises early without parental consent. 

Extended Travel During the School Term

Travel outside of school holiday periods is counted as an absence for statistical purposes. Where a student will be absent from the College during term time for a period greater than 10 days, families will need to complete the below form, advising the College of upcoming leave. Please ensure relevant travel documentation, such as e-tickets or itineraries (in the case of non-flight bound travel within Australia only), is attached to your application.

Any absences, in this case, will be recorded using Code A (Unjustified Leave).

This is a legal requirement and must be completed prior to the period of leave.

Form 01 (Extended Leave Notification: Travel/Other Greater Than 10 Days)

In exceptional circumstances, extended leave may be in the best educational interest of the student. Should this be applicable, the College's Attendance Officer will send additional documentation that may support your application for leave.